Ratings & Evaluation Managment

Evalu8: Modern Valuation and Taxation Software Powering Local Government in Scotland

Evalu8, developed by Democracy Counts, is a cutting-edge software system designed to simplify the management of property valuation and commercial rates responsibilities for local government authorities. Already proven in Scotland, Evalu8 is helping organisations like the Ayrshire Valuation Joint Board to streamline their operations, improve accuracy, and prepare for the future of commercail rates & council tax valuation.

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A Trusted System in Action

The Ayrshire Valuation Joint Board is responsible for maintaining the council tax valuation list and the valuation roll for non-domestic properties across North, South, and East Ayrshire. To manage this effectively, they needed a robust solution capable of:

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• Storing and maintaining the valuation roll and council tax list

• Assigning property values or bands

• Publishing data to the Scottish Assessors Association (SAA) portal, which provides a consistent and transparent public record across all 14 valuation assessor offices in Scotland 

 

Evalu8 was implemented to meet these needs — and more.

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What Evalu8 Delivers

✅ Automation & Efficiency
Evalu8 processes between 900 to 1,300 property sales per month, automating more than 70% of the data matching that previously required two employees a full week to complete. This automation has led to major time savings and improved data accuracy.

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✅ Seamless Integration with Finance Teams
The system generates formatted reports for finance departments, including changes such as new properties, demolitions, and amendments to council tax or the valuation roll. These updates can be scheduled as frequently as needed, with most departments opting for weekly updates.

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✅ Future-Ready Design
Evalu8 has been purpose-built with future council tax valuation requirements in mind. It captures detailed data for both domestic and non-domestic properties and integrates with Registers of Scotland to support robust sales analysis and property matching.

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✅ Increased Transparency for the Public
Valuation data published via the SAA portal has greatly reduced direct public enquiries, as property owners can now access relevant valuation information easily and independently.

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Real Results from Scotland

“With Evalu8, we now have a modern platform that allows remote access and improves efficiency.”
– Harry McCormick, Principal Admin & ICT Officer, Ayrshire Valuation Joint Board

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“Evalu8 automates over 70% of property sales data matching, significantly reducing manual effort.”

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“One of the key benefits is reducing public enquiries by providing transparent valuation data on the SAA portal.”

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“Evalu8 has been specifically designed to support future council tax valuation requirements for both domestic and non-domestic properties.”

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A Proven System Ready to Scale

Evalu8 is already delivering measurable improvements in Scotland — and it’s ready to support other governments and local authorities seeking to modernise their valuation and taxation processes. Whether you need to improve efficiency, integrate with existing finance workflows, or prepare for future council tax reforms, Evalu8 is your comprehensive solution.

Explore how Evalu8 can transform your valuation and taxation operations.