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ElectorScan

Postal Vote Scanning System

ElectorScan Overview

ElectorScan is the market leading Postal Vote Identifier Checking Software. It has been delivering successfully since 2007 and has evolved with client ideas.

Not only does it automatically check postal voting statement signatures and dates of birth with no cropping and clipping, it also allows you (if you wish) to scan, match and reconcile ballot papers in order to produce a fully accurate Marked Register, Form K and monitor who has voted.

The system recognises any number of postal vote application and postal voting statement styles automatically with no action required from the user.

Producing communications on electors who have been rejected is quick and easy to use.

    • Scan

      ElectorScan recognises and matches signatures from Postal Voting Statements with corresponding Ballot Papers

    • Verify

      ElectorScan makes the verifying process very quick and simple. The user is able to conduct the postal vote verification process in numerous ways meaning that we, as a vendor, isnt prescribing the process. This leads to a much more efficient operation as it is possible to separate roles, allowing them to be resourced for maximum efficiency.

    • ElectorScan 7

      ElectorScan was rewritten from scratch in 2016 and is faster, more robust and integrated tightly with our software suite, yet still offering the flexibility to be used on physical networks, virtual networks and standalone laptops. It’s the most flexible and advanced version we have written but still keeps the simplicity to use and the compounded experience of all our users at the heart. It contains a range of tools to load data from any EMS system, commercial or inhouse. Democracy Counts is the only supply to support data from every vendor and 3 in-house systems in the UK. It is also optimised to autoload data from Elector8 Registration systems.

ElectorScan Features

The system is very flexible and can be installed on or off the computer network, on a physical or virtual machine. It has no single points of failure. It works with any brand of scanning equipment, such as Kodak, Canon, Panasonic, Fujitsu etc. You may scan at 200 or 300 dpi.

Data mining facilities to drill down into any category or stage, gives you a powerful insight into what is happening and how the process is performing with you.

A test system comes as standard to allow you to train and practice at a time to suit you.

Data can be loaded in stages if you use the system on a standalone basis or fully integrated for users of Elector8 Registration functionality.

PI identifiers can be checked and audited by approved staff and provisional rejects adjudicated by the RO, with the output being shown to candidates as appropriate.


ElectorScan 5


ElectorScan5 marks a milestone in our development cycle. This version is total rewrite and is faster, more robust and integrated tightly with our software suite, yet still offering the flexibility to be used on physical networks, virtual networks and standalone laptops. It’s the most flexible and advanced version we have written but still keeps the simplicity to use and the compounded experience of all our users at the heart.

Version 5 continuous to bring the proven robustness to scan postal voting statements and optionally ballot papers, but introduces data analyse for you to understand your data at unprecedented levels. Easily understand results by elector area, contest, good and bad papers, and in fact, every paper in every state. Extract information at touch of a button or communicate with Electors using the in-built communication facilities.

Clients using ElectorScan on a standalone basis now enjoy data import from any other system in seconds and incremental loading of information so you can start scanning whilst data is still finalised by your registration team.


Postal Vote Management System Feature Comparison of ElectorScan Editions Vs Xpress PI Scan


Click here to download a PDF of the comparison table




Choose Xpress PI Scan and limit your choice of scanning and flexibility to modernise with your templates and SQL Upgrade options.

We guarantee that our solution will have more useful features, perform faster and be more user friendly than any of our competitors. AND you will Always get the out of hours support when you need it. It’s all part of the service

ElectorScan Technical Specification

Server (Minimum Spec)

Operating Systems: Windows 2012 32/64 and above with appropriate latest service packs.

Databases: SQL 2012 (Group, Web Edition or Express), SQL2014 or SQL2016. Latest service packs should be applied.

Hardware: Quad Core with 8GB. Note SQL Express is limited to using 2GB only.


Client Machines (minimums)

Operating System: Windows 7 32/64, Windows 8 32/64, Windows 10 32/64.

Hardware (minimum): Dual Core 2.0 Processor, 4GB Ram*, 40 Gb Storage. Dot Net 4.5. 32 bit windows only uses 3 Gb memory so performance is gained by the 64 bit version.

Screen Sizes and Resolution minimums – 21 inches and resolution of 1600x900

Scanners

Twain complient devices that connect via USB.

Proved with Canon, Kodak, Fujitsu, Panasonic and Epson. Capabilities and Speed are a function of the scanning device but we recommend the minimum scan speed of 35 pages per minute at 300 DPI blank and white. Duplex scanning is also a recommended future proof option.


Supported Configuration

Windows or Novell Networks

Physical and Virtualised Networks, VM Ware and Citrix

Windows Local Workgroup (for Standalone laptops)